• Archive Audit


    Table of Contents


    1. Archive

    1.1 Introduction

    The Archive function allows you to save (archive) payments to your PC or a CD for future reference. All payments/batches are stored on‐line within the Archive function for 12 months. You can view all the payments made by your organisation in the last three months in the Payments history table and choose which of these you wish to archive.

    To archive payments you must create an archive list in which to save any old payments that you want to archive. This can be done in a number of ways, see below.

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    1.2 How to archive payments

    1. Select Archive and the following screen is displayed.


     

     Archive & Audit 1 

     


     2. Select Add to archive list against the month or batches you wish to archive and the following screen is displayed.


     

     Archive & Audit 2 


     3. Alternatively, you can add payments from a chosen date range by using the drop‐down options provided. If there are overlapping dates, the service will merge the date ranges avoiding any overlap in archiving payments. Those payments that were made during the selected period will be shown in the Search results table. Selecting Add to archive list will add the payments to the archive list.


     

     Archive & Audit 3 


     4. Selecting Add to archive list will add the payments to the archive list, the following screen will be displayed.


     

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     5. Select Create file and the following screen is displayed.


     

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    6. Select the file format you wish to save the data to and click Create export file, the following screen is displayed.

     

     Archive & Audit 6 


     

    7. Select Save and the dialogue screen is displayed allowing you to save the archived information by selecting a file, then Save/Save as and the following screen is displayed.

    Note: If the dialogue screen does not appear you can opt to download the archive file manually. This allows you to save the exported file through a manual download process on your PC.


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    8. Once you have saved the archive, select Done to complete the process, you will be directed back to the Archive home page.


     

     

     

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    2. Audit

    2.1 Introduction

    This function allows you to search for and view payment events so that you can see what events have occurred and which users have performed them. A search can be performed when only one field has been completed, however the more fields you complete, the more refined your search results will be.Back to top

    2.2 Audit search

    1. Select Audit and the following screen is displayed.


     

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    Note: Please refer to Appendix 2 for details of the field description

    2. Enter the search criteria and select Search, the following screen is displayed.


     

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    3. The key details of any results found are listed in the Search results table.Sort allows you to sort the results detailed from the search in two ways.


     

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    4. For more information about the batch audit trail, select Details and the following screen is displayed.


     

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    5. For more information about the batch audit trail, select audit trail which will take you to the Search results screen displayed below.


     

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    2.3 Statement reconciliation

    A new audit event has been implemented, enabling a user with the audit permission to generate a report of all the payments that have
    been accepted by the Bank. This information will assist when reconciling
    your Bank statement.

    1. Select Audit and the following screen is displayed.


     

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    2. Within the search criteria select Payment Management as the Category and Payment Accepted as the Event.

    Note: You can narrow your search by selecting an Event date from and an Event date to. 


     

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    3.  Click Search, the following screen is displayed.


     

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    2.4 Audit Purge 

    1.  Select Purge from the Audit menu and the following screen is displayed.


     

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    2.  To add records to the Audit purge screen click Select records and the following screen is displayed.


     

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    3.  Enter the search criteria and the following screen is displayed.


     

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    4.  The key details of any results found are listed in the Search results table, displayed below. Sort allows you to sort the results detailed from the search in two ways.


     

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    5.  From the Audit search screen, you will be given the option to either, tick Add this record to the purge list, then select Add selected or select Add all to add the details to the purge list and the following screen is displayed. 

     

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    6.  Select Perform purge and the following screen is displayed

     

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    7. Select Done and you will be directed back to the Audit search screen, completing the audit purge process.

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10/28/2021 10:03:51 PM